Keeping Organized

I was lucky enough to be invited to contribute to a couple of OT Month pieces. One was on Abby's awesome pediatric OT blog and the other was for AOTA. In these, I shared some of the organizational tips that I use to try to keep life together. Here is a more elaborate and visual demonstration of some of the best.

My dad teaches high school seniors and as part of his unit on college prep always advises that the kids keep 2 calendars- one for the whole semester and another for the coming 4 weeks. I found this magnetic dry erase calendar at Sam's Club back in 2003 (?) for about $8 and have been using it religiously ever since. I only have to update a week at a time and get to use all the different color markers for coordination. It lives on the fridge and helps keep everything straight.

My high-tech method for the calendar is using Google Calendar, which I'm sure comes as no surprise to anyone who knows of my Google product allegiance. I love that it's integrated with my phone and google account on the cloud. Also, it's easy for my husband and I to add things to each other's calendars so we stay updated, and I can add additional calendars (WVU sports!) so I have other events automatically on my schedule. 

I love these accordion files for organizing all my different papers. I have 3 that I use for different collections of stuff. This one is labeled to keep track of my continuing education for the past five years (required in case of audit in my state), my various licenses, and papers needed for my early intervention renewals.

I got this finance organizer at the dollar store to keep track of my receipts so that I actually had them come tax time. I didn't write in the amounts because I want to reuse it and keep track of all my finances on a computer spreadsheet. You could also use a small coupon file for this same purpose.

In a super-useful variation of the accordion file, this one is broken down for all the days of the month. Especially beneficial when I was in the school system last year as I could place several copies of the relevant evaluation, a prior written notice, and a blank sheet for notes clipped together on the day for the IEP meeting. When I would get an email asking me to screen a child, I could throw the screening papers in the folder on the day I would next be in the school. Very handy when you have multiple sites to coordinate. I got this idea from the book Getting Things Done, which is the only productivity book that I've ever read and very useful.

Speaking of Getting Things Done, one of my favorite apps is Due Today which is based on the methods outlined in the book. You can check out my interview with Stephanie Yamkovenko on the AOTA website to see all the reasons I love this app (one of only a mere handful that I have actually paid for). On the shot, you can see that I have different priority colors, due dates, overarching projects (lots to do in the "baby" category, obvs), contexts, etc. I don't have any notes for these but they are helpful too. Subtasks also help to break up the large pieces and figure out what to do first- you can see that I need to get a cream colored shirt but only if the coral skirt fits. 

Do you have any great methods to stay organized that work well for your business or family? Feel free to share in the comments!

Photo Phriday- phinally uploaded style

Off topic: It is a little-kept secret that I use a lot of google products. Clearly I'm on blogger, I also have an android phone, and I use chrome as my browser. I do this since these products usually work very well. While I don't use google+ as a social networking option often, I've said before that our presentation team had great results with the video chatting and I also rely on the instant upload feature for these posts and for my own personal use. However, it has been very glitchy on my phone lately and only works when I actively force it to synchronize. Hopefully, they're fixing this to be a bit more "instant" as advertised, since that is the whole point. /end rant

On to the photos!

This is an old worksheet from when I was still in the schools. I thought it was a particularly unique and interesting perceptual take that this little guy started to copy the design correctly, just inverted.

Saw this cute little thermometer sign when I was back in my old hometown for high school reunion. The Junior League is apparently raising money for a universally accessible playground for the city park. I love seeing efforts to increase accessibility and really hope that accessible playgrounds start to take off in more places. There are often grants available for this kind of project, so get inspired and get one for your community!

This is a photo of my grocery list before my triathlon (which explains things like the protein drinks). I include this as another kind of hopeful note for people. 10 years ago, I would eat only 22% of these foods, and most of them would not have been things I would have willingly bought to eat (i.e. I would nibble at salad at the Olive Garden, but I never would have chosen to eat that as my daily lunch).

Had to get my scrubs out of storage when I started doing prn for my old hospital. I'm glad I didn't give them all away...

How can you tell an OT car? Mine has a sticker from OT school, one from AOTA, and this little MacGuyver'ed contraption to help me remember what I need to do everyday. It's become even more important now that I have a longer commute- just more time to forget about what I was supposed to do. But 2 papers and one of those little gold clips that lets papers rotate (what is that called?!) allowed me to make a simple reminder tool for the places I need to go most. It's a little big for the car, but it's worked out well.


I've been going to a lot of baby showers lately, it's just that time of my life. I do go off-registry for some super cool items. I have loved the Tommy Tippee crumb catch/roll up bibs and when I saw these bowls I could tell I would love them too. These bowls have corners and an inner lip to make it easier for toddlers to feed themselves.

Simulations of Learning Disabilities

It can be very difficult to understand what it's like for a child with a learning disability to participate in classroom activities, especially for a child who can't articulate all they are dealing with. I find it hard sometimes to plan treatments for kids to address some compensation methods or remediation of skills since I am still getting my feet wet. It's also hard to see preschoolers with simultaneous severe physical, visual, and communication impairments as they struggle to pick up on concepts such as identifying themselves, choosing an object, using a switch, etc. Some kids work EXTRA hard to learn, and if you were a good student and good at understanding the system (playing the game, as my Dad said) it's hard to see how something so easy for you can be so hard for someone else. So I encourage you to explore these sites' simulations a bit and try to work through the trials they have set up. Honestly, I could not make it through many of the sections. Just a short exercise to better understand struggling learners- appropriate for teenagers and older.

PBS Site for Misunderstood Minds. Thanks to Teaching Every Student for the link.

Children's Vision Network site for Vision and Reading

Visual Motor Freebie

I found this I Spy sheet on Scribd which can be downloaded for free. Some of the images are a little odd, but whatever. I added a document on Google Docs (here) which has a list of the items in the sheet (notations about which ones look a little odd and might be hard to identify) and has a few searches listed out to better make it into an activity. There's a screen to check the 4 quadrants, a listing of animals, and a few common letters listed out.

Happy visual hunting!

Podcast with AOTA Presenter Kelly Casey

Welcome to the First-Ever OTNotes podcast!


Featuring Kelly Casey, Occupational Therapist from The Johns Hopkins Hospital in Baltimore, who is presenting multiple topics at the AOTA Conference. (Get it? That's why we're using the special "speakers-only" badge for this entry) The audio is 22 minutes, please forgive the technical quality and instead focus on the awesome discussion points offered.



Here are some links to helpful information in case you're not taking notes:

Kelly's Topics:

Thu, Apr 29, 9:00 - 10:30 AM Short Course 105

Culture Change In Acute Care: An Interdisciplinary Approach to Creating Respect For Therapies

Thu, Apr 29, 1:00 - 3:00 PM Poster 207

Movement Towards The Centennial Vision: Steps Of Post-professional And Entry Level OTDs

Fri, Apr 30, 2:00 - 3:30 PM Short Course 223

Assessing Cognitive Disorders: Integrating Standardized Assessments In Acute Care

Cognitive assessments discussed:
- Cognitive Assessment of Minnesota
- Executive Function Performance Test
- JFK Coma Recovery Scale


Centennial Vision Statement

We envision that occupational therapy is a powerful, widely recognized, science-driven, and evidence-based profession with a globally connected and diverse workforce meeting society's occupational needs.

Metacognitive Analysis- How I Approach Puzzles

I have been spending more time on a recently semi-neglected occupation of mine- puzzles. I enjoy all sorts of puzzles- jigsaw, crossword, sudoku, logic, and plenty of variants. I got an awesome daily calendar this year of MENSA puzzles, bought myself a subscription to GAMES magazine after discovering an issue at an airport, and have been making more time for some jigsaw puzzles in an effort to minimize computer time. Because these are quiet pursuits and I am an introspective person by nature, I have been spending some time thinking about my thinking as it relates to these different puzzles. (As a disclaimer, this is not me trying to sound smart, this is simple analysis of activities I enjoy)

Jigsaw puzzles- I think most everyone approaches these in the same way, namely, edge pieces first. I do this begrudgingly only because it makes sense, not because it is my preferred way. This came to an end when I started a puzzle entitled "The Edge" where all pieces have an edge. (I also have a Borders puzzle which I expect to be similar) Anyway, with the edges removed, I searched for pieces of the larger buttons, which is again fairly logical. But what I found myself doing was saying "ok, I am only looking for yellow background with black writing" and then, I would notice "oh! here is the blue with white writing that goes over here... and here is the pink that goes over here..." significantly more matches on unrelated pieces than those I was looking for. Another part of this puzzle played to my strengths- having lots of written words to connect. I have a good memory for different lettering styles and messages, and didn't have a hard time knowing when I saw a piece that fit in with something else. Allowing myself to make these free associations instead of truly focusing progressed the puzzle very quickly.

---What does this say about me? Attention or processing difference? I know that I have sensory deficits in some areas but never considered myself as having visual processing a strength (I can get quite visually overloaded). Perhaps my skills are more attuned to observations of the written word, and could that be related to good reading comprehension skills?

Crosswords- My style for crossword puzzles is similarly erratic. I prefer to casually gaze through all the clues to see if anything sticks out. In particular, clues with a _____ always catch my eye and are often first filled in. There are a large number of uncommon words and names commonly used in crosswords (e.g., Oola, Orel, Erle) and mastering those over years of puzzling provides a certain advantage. After I do my initial scan, I proceed to 1 intense round of reading all the across and then all the down clues. Anything I am not sure of gets penciled in beside the clue, not in the spaces. After this first round, I tell myself that I will go through again in an organized pattern (much like searching for certain puzzle pieces in jigsaws) but then find myself drawn to areas where I have many words congregated to see if I can make more sense of nearby clues, see if I have any penciled in words that would be appropriate. Once I get one of the main clues (these are usually puns or related to a central theme) the others fall in place quickly.

---Except for the determination of the main clues, much of the rest of the puzzle is remembering what you already know and using context clues. The key is learning from each puzzle to better performance in the next. I am trying to move into cryptic crosswords, but they are REALLY hard! I prefer written crosswords, but can do computer based if the puzzles are easier.

Sudoku- I don't do typical sudoku puzzles anymore because they are not generally challenging to me. The ones that are have moved beyond logic and require you to guess a number and see whether it fits or not, which I do not enjoy. So I work multiple variants- overlapping puzzles, odd/even sudoku, 10/12 square sudoku, diagonal sudoku, sum sudoku. However, often these extra rules make the puzzle easier to solve, since there are more conditions a number must meet to be included. I often browse through by each number to see if there are any spots I can fill quickly, see if there are numbers that can only go in 2-3 boxes per square. (This almost never goes in order from 1-9) Then I proceed to what makes sense- trying to find the boxes that have the most numbers around them and can be filled by exclusion. This gives way to the logic tricks that are learned when doing multiple sudokus (just like the word tricks learned from crosswords), so setting those up can occupy much of the board. Then, when the whole board is narrowed to <4 possibilities per square, I step back and look for what's missing. The eureka moment will come, it just has to be found.

---Sudoku is a rather pure logic puzzle, it's just about channeling the right reasoning skills and seeing how it all connects. I received a Sudoku board as a gift, where you can place wooden tiles instead of writing in the board. I've been trying to examine the effect of the tactile input, but I do like writing, as I have my special symbols to add to the numbers to try to better organize my thoughts. This is similar to the crossword puzzles. Does a learning style preference 'count' as a cognitive strategy?

Paint by Number- Also called Hanjie or Nonograms, a puzzle that I was introduced to at a young age and have been hooked to ever since. These I absolutely cannot do on a computer, I must have pencil and paper. Strategy here starts with finding the largest numbers and getting any spaces colored in that is possible. Filling in spots along the edges is also key to a great start. Then I start to look for patterns. Numbers in different rows of similar length that can help you infer placement of others. I love watching these come together.

---I recently tried a variant of these called Paint by Pairs, which I really don't like as well. For one, it's not a pure x/y axis experience. The other disappointing part is that in most of these puzzles the picture is in the empty spots, not those that are colored in, and I don't like that use of negative space.

Overall, I do enjoy the filling of empty spaces, be they in jigsaws, crosswords or any other grid. I've talked before about my love of patterns, and do enjoy logic in general. I used to be disappointed in my left-brained side, wanting to be more creative and skilled in right-brained pursuits. But now I've decided that one doesn't exclude the other, and strengths should be used. My word memory skills that work so well in crosswords also make me a good test grader for my dad's classes- I remember the letter patterns for the answer sheet, and also have a good memory for when I see 2 that are too similar for coincidence. My verbal skills also gave me a good advantage for journalism class, correcting grammar without a lot of formal training in that department. Haven't really found an OT-related outlet for the logic skills (they do NOT translate into effective performance at meetings) and the closest I have gotten to that is developing different documentation templates.